Rentals

Red = Main Stage
Blue = Black Box
Grey = Space Reservations Unavailable

You may also use the “select calendar” function below to view individual space availability. Please keep ALL SPACES GENERAL selected in order to see when open space cannot be reserved (due to performances, dress rehearsals, building closures, or other functions where multiple events cannot take place).

Rentals are offered on an hourly basis for up to six (6) hours. Rentals lasting 6-8 hours will be charged a daily rate.

Rentals exceeding eight (8) hours per day will be treated as a multi-day rental, charged at the daily rate for the first 8 hours plus the rate for consecutive days for every subsequent 8 hours (or portion thereof).

Rentals scheduled across multiple days will be charged the daily rate for the first day and the rate for consecutive days for each day afterward.

Villagers will provide a General Host to be on site for the first day of your rental to help orient your staff, for a required fee. General Hosts do not perform any work on behalf of the renting individual or company. Alternatively, for a separate fee, you may request Tech Host(s) to help with various technical elements (such as lighting, audio, curtains/rigging, etc.).

Villagers will waive the fee for General Hosts if a Tech Host is requested.

Hosts will only be scheduled for the first day of your rental period.

CLEANING:

• Villagers will supply the renting company with a clean theater, lobby, dressing rooms and bathrooms for the beginning of the rental period.
• It is the responsibility of the renting company to leave the theater in the same clean condition.
• Renting companies using space for more than one day are responsible for maintaining the lobby and public restrooms during their rental period, including trash removal.

TICKET REVENUE

• If tickets are sold for your event, Villagers can put your event on sale via the Villagers website & ticketing platform. Subsequently, Villagers shall receive 10% of gross revenue for your event.

INSURANCE:

• The renting company shall provide its own liability insurance of no less than $1,000,000 coverage and the Villagers must be named as additionally insured (documentation must be provided 2 weeks in advance of your rental period).
• The renting company must agree to absolve the Villagers of any responsibility or liability regarding the renting company’s activities in the theater.

THE RENTER AGREES:

• to use the facility solely for the purpose stated, and only during the dates and times specified;
• to hold Villagers harmless in any legal action resulting from the renting company’s use of the facility;
• to use only areas specified as part of the rental;
• utilize the lobby to accommodate patrons only; the lobby is a communal space shared by all and may not be reserved exclusively for any one individual.
• to supply adequate adult supervision should minors be in attendance, ensuring the safety of the participants and the facility;
• to leave the facility in the condition in which it was found, and;
• that any damage to the facility or properties could incur additional expense at the close of the rental.

USE OF EQUIPMENT

• The Renting Company may not use any Villagers consumables (batteries, tape, paint, screws, lumber, etc.)
• Props, scenery, paint, tools, costumes or any other Villagers property be not used, moved or removed from the theater; for a predetermined fee, select equipment and items may be used.
• Use of the Villagers office equipment, copier, laundry facilities and concessions area are prohibited.
  

GENERAL RULES:

• Members of the renting company are not permitted in any other area other than public spaces and those in which the company is renting.
• There is absolutely NO SMOKING anywhere in the facility.
• Food and drink (except water) is prohibited in the theaters and backstage areas.
• The sale of alcoholic beverages is strictly forbidden.
• The use of flammable and combustible substances or materials is prohibited.
• Only qualified technicians are to use or work on any Villagers sound or lighting equipment.
• Arrangements will be made for renting company’s access to the theater and be limited to specific individuals agreed to by Villagers.
• Doors may not be propped open and the theater may not be left unlocked when not occupied.  In the event the theater is left unlocked, the renting company is solely responsible for any damages or losses suffered by the Villagers.
• Only the main entrance, dressing room and workshop entrances may be used by members of the renting company.
• All publicity for your event that includes the Villagers logo is subject to approval by Villagers staff.
• No additional rental requests can be made, two weeks prior to your rental date.
• Besides Villagers providing a General Host and/or Tech Host, all other staffing is the renting company’s responsibility.